Terms and Condition for Exhibition
Cancellation or Change of Location or Date of Exhibition
- The organiser has the right to cancel, relocate or change date of all any part of the Exhibition or reduce the planned period for preparation, display or dismantling of the Exhibition and in such event any refund payments to the Exhibitor shall be at the absolute discretion of the Organiser. Such refund, if given shall be such proportionate share of the balance of the aggregate exhibit fees received by the Organiser in relation to the Exhibition as the Organiser thinks fit after deducting expenses incurred by and reasonable compensation for the Organiser, but in no case shall the amount of any refund to the Exhibitor exceed the amount paid by the Exhibitor nor shall the Exhibitor be entitled to review or audit any of the Organiser’s financial records.
The Exhibitor hereby acknowledges that in the event any of the circumstances referred here occurs, he shall have no right to any refunds, damages or expenses.
In the event the Exhibition is cancelled by the Organiser for commercial reasons, including without limitation, lack of support then all payments made by the Exhibitor to the Organiser will be refunded without interest but the Exhibitor hereby agrees that in such circumstances he will have no further claim(whether for damages or otherwise) against the Organiser.
Limitations of Liability
The Organiser, its employees or agent shall not be liable for any loss, theft, damage or injury to person or property suffered by the Exhibitor, its employees, agents or contractors.
Information given by the Organiser about the Exhibition is accurate to the best of its knowledge but does not constitute any warranty or representation by the Organiser and therefore any mistake or omission will not permit Exhibitor to cancel his stand space booking.
Whilst the Organiser shall use its reasonable endeavours to organise and promote the Exhibition in such manner as it considers appropriate, the Organiser reserves the right to amend or vary the manner or methods of such organisation and promotion and therefore any statements made by or on behalf of the Organiser as to audience projections or methods or timing of promotion shall constitute only general indications of the Organiser’s promotion and organising strategy and shall not amount to any representation or warranty.
Removal of Exhibits
No exhibit shall be packed, removed or dismantled prior to the closing of the Exhibition without written permission from the Organiser. If the Exhibitor acts in breach of his provision he shall pay to the Organiser, by way of compensation for the detraction to the Exhibition’s appearance and in addition to all sums otherwise payable to the Organiser under these Terms and Conditions, a sum equal to one third of the total amount payable by the Exhibitor for his allocated stand space.
The Organiser reserves the right in its absolute discretion to require the Exhibitor to, and the Exhibitor shall promptly, remove any exhibit specified on the Contract Form or which is being exhibited at the Exhibition.
The Exhibitor will be liable for all storage and handling charges resulting from his failure to remove all exhibits and display materials from his allocated stand space.
The Exhibitor must surrender any occupied walk on package in its original condition. The Exhibitor shall make good and indemnify the Organiser for any damage caused by the Exhibitor, his employees, agents or contractors to the Exhibition premises or to any walk on package occupied by the Exhibitor.
Exclusion of Personnel
The Organiser reserves the right in its absolute to exclude or remove or require the Exhibitor to remove from the Exhibition any person whose presence is or is likely to be undesirable and the Organiser may exercise such right notwithstanding that any such person is the employee, agent or contractor of the Exhibitor’s or otherwise in any way connected or associated with the Exhibitor.
All materials used for building, decorating or covering stands or displays must be of non-flammable material. The Exhibitor must comply with all instructions given by the relevant authorities to avoid the risk of fire or any other risk.
Compliance with Regulations
The Exhibitor shall abide by and observe all requirements, laws, rules and regulations whether imposed by the Organiser, the proprietors or managers of the Exhibition building or any municipal or any other competent authority.
- The Exhibitor shall carry public liability insurance against personal injury, death or damage to or loss of property by any cause whatsoever. If proof in writing of such insurance is not received by the Organiser from the Exhibitor at least one month before the Exhibition commences, the Organiser, without being under liability to refund or abate any charges paid or due herein, may cancel any allocation of stand space to the Exhibitor and shall be entitled to resell or reallocate such space.
The Exhibitor shall also ensure that he has full indemnity insurance against the usual risks in respect of all loss, damage or injury to goods and person.
All payments must be made in accordance with the terms and methods of payments set out on the Contract.
In the event the Exhibitor fails to meet any such payment obligations (whether as to the amounts or date of payment) then the Organiser reserves the right to cancel its contract with the Exhibitor and to resell or reallocate the stand space allocated to the Exhibitor.